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Harvard (Name-Date) Citation Matching
1. Incorrect spelling:If a name is misspelled, a match will not be made. Be sure to look at all names (not just the first) and accented characters.
2. Incorrect character: For names with apostrophes, make sure the same type of apostrophe is used in both the citation and the reference. For example, “D’Aria” is not the same name as “D’Aria” (one uses a right single quote, and the other an apostrophe).
3. Incorrect date: If the dates are not identical, a match will not be made.
4. Incorrect author processing: If authors in a reference have names that Bibliographic References is unable to correctly process, the reference will be given a type of <unknown>. If the highlighting of the authors is incorrect in the reference, but the names and dates are correct, such queries are erroneous and should be removed by deleting the Word comment containing them.
5. Mismatch in number of authors: If the number of authors found in the reference does not match the citation style, then no match will be made. The following cases will not match and will cause a query to be inserted:
Reference | Incorrect Citation | Reason |
|---|---|---|
Smith, A. (1999) Article Title | (Smith and Jones, 1999) | Only one author is listed in the reference, but the citation indicates two authors |
Smith, A. (1999) Article Title | (Smith et al., 1999) | Only one author is listed in the reference, but the citation indicates at least three authors |
Smith, A. and Jones, B. (1999) Article Title | (Smith, 1999) | Two authors are listed in the reference, but the citation indicates only one author |
Smith, A. and Jones, B. (1999) Article Title | (Smith et al., 1999) | Two authors are listed in the reference, but the citation indicates at least three authors |
Smith, A., Jones, B., and Lee, C. (1999) Article Title | (Smith, 1999) | Three (or more) authors are listed in the reference, but the citation indicates only one author |
Smith, A., Jones, B., and Lee, C. (1999) Article Title | (Smith and Jones, 1999) | Three (or more) authors are listed in the reference, however the citation indicates two authors |
6. Initials included in citations: Citations that include author initials will not be handled correctly. For example, “See A. Smith and B. Jones (1999)” will not be matched. It must be edited as “See Smith and Jones (1999)”. If this style creates conflicts with multiple references, letters (1999a and 1999b) should be added.
7. Active citations: Active citations in text—such as “Smith and Jones, 1999, proved in their experiment”—will not be matched. Either the entire citation or the year must be enclosed in parentheses (or [brackets] if nested inside parentheses).