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Info

Check out the Authors page in the JATS Export section for XML export examples.

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pageeXtyles JATS Style Guide

Authors

The Authors style is applied to one or more paragraphs of contributor names, such as the names of manuscript authors and editors.

In a JATS XML workflow, Author Processing is a required eXtyles step that identifies name elements and footnotes and applies the au_ class of character styles (e.g., au_surname) to each element in the Authors paragraph.

These characters styles are used during XML Export to provide granular tagging of contributor names in the <contrib-group> element (see <contrib-group> in the JATS Tag Library)

Note

The author list must be reviewed after running Author Processing to ensure that the various elements have been correctly identified.

Certain situations can cause problems for Author Processing in the standard eXtyles configuration:

  • names in non-Western order (i.e. Surname Given-Names)

  • multi-word surnames separated by spaces; unusual or non-standard degree names.

Errors in Author Processing can be corrected by careful hand tagging.

Info

For detailed descriptions on author character styling, please see the Author Processing page.

Character Styles

The following character styles are applied automatically by Author Processing. You should always review the output from Author Processing and correct the styling carefully by hand if necessary.

The example text is pulled from the image following the table.

Character Styles

Use/Description

Example Text

au_base

not used itself, but it stores some basic properties that may then be used by the other author character styles

au_collab

used for contributors who are not individual people, such as a company or a research collaboration

on behalf of the League of Extraordinary Gentlemen

au_deg

used to identify academic degrees and other qualifications or appointments that are listed as part of the authorship line

DPM

au_fname

au_surname

respectively used to identify the first name(s) or initial(s) of each individual contributor and their surname

Sherlock

Watson

au_prefix

used when an author line begins with some sort of introductory text, such as “Edited by:”

also used for prefixes to individual names such as military ranks, ranks of nobility, and other honorifics, such as “Sir”

Edited by

au_role

used for information about the role of each individual contributor, such as "Head of Department" or "Professor of Microbiology"

Associate Professor

au_suffix

used for generational indicators such as "Junior", "III", etc., and other suffixes to contributor names

Jr.

Screenshot of an example author list, color-coded and labeled to show the character styles

Info

eXtyles JATS uses sophisticated heuristic logic to identify first names and surnames, including information about naming conventions in various cultures, but it can occasionally make mistakes, particularly with multiword surnames without punctuation.

You should always review the output from Author Processing before exporting to XML, and correct any styling errors by hand.

Note

The colors of individual character styles in the example image may differ in your configuration from the styles used in the examples.

Affiliations

Affiliations is applied to one or more paragraphs that include the institutions or organizations with which an author is affiliated.

Author affiliations can be edited as one affiliation per paragraph OR multiple affiliations in a single paragraph.

In the "one affiliation per paragraph" style, when superscript letters, numbers, or symbols are used to link affiliations to authors, the linking character must be at the start of the affiliation paragraph. 

All levels of an organization are listed within a single <aff> element, which can be placed either inside or following the <contrib-group>.

The JATS XML Tag Library recommends:

In a typical case, the @id attribute of an <aff> element will be pointed to from one or more <contrib> elements, establishing the linkage between them.

Info

See the Author page in the JATS Export section for XML export examples of affiliations.

Character Styles

This section describes various character styles that can be applied by hand to give additional granularity in affiliations in the XML file.

Only those elements that are required to be specifically identified in the XML need to be styled. There is no requirement to style all or any part of the affiliation in order to obtain valid JATS XML.

Character Style

Use/Description

Example Text

af_institution

used to tag the name of the institution in the affiliation paragraph

Synthetic Genomic Inc.

af_addr-line

can be applied to other parts of the affiliation that are not covered by any of the other styles

221B Baker Street, London NW1 6XE

af_country

applied to the country in an affiliation

UK

af_phone

used to tag phone numbers in the affiliation or a correspondence paragraph

+1 555 123 4567

af_fax

can be applied to fax numbers in an affiliation or correspondence paragraph

+1 555 987-6543

Screenshot of an affiliation line that has been styled and color-coded. The table above provides the example text for the character styles
Info

eXtyles JATS does not tag individual elements of author affiliations by default, beyond identifying and tagging email addresses.

Correspondence

The Correspondence style should be used for one or more paragraphs that provide contact details for the corresponding author(s).

Similar to affiliations, eXtyles supports the linking of correspondence details either with or without a footnote symbol.

If no footnote symbol is used to link the corresponding author to the author line, the corresponding author's name should match his or her name in the author line in order for eXtyles to successfully add the appropriate attribute to the author's name within the <contrib-group> in the XML.

The JATS XML Tag Library notes:

In current journal tag set practice, information naming one contributor as the corresponding contributor may be tagged explicitly using a <corresp> element or may just be one of many footnotes <fn> concerning the contributor. Although this Suite supports both practices, if possible, the correspondence information should be tagged using the <corresp> element.

Info

See the Author page in the JATS Export section for XML export examples of correspondence.

Translated

Authors

The Authors (Translated) style is used in the same way as the primary-language Authors style.

The language is taken from the Secondary Language dropdown on the Document Information dialog.

If the affiliations are also translated, the affiliation numbers for the translated text can be the same as, or different from, those used for the native-language text.

Both the native-language and translated author names will be exported into the <name-alternatives> element, with the distinction made via the language attribute in the <name> tag.

Info

See the Author page in the JATS Export section for XML export examples of Authors (Translated) and Affiliations (Translated).

Affiliations

The Affiliations (Translated) style should be used in conjunction with the Authors (Translated) style. The style is used in the same way as the primary-language Affiliations style.

The numbering of translated affiliations can either be the same as, or distinct from, the numbering of the primary-language affiliations.

Both native-language and translated affiliations will be exported into the <aff-alternatives> element, with the distinction made via the language attribute in the <aff> tag.

Author Biography

The Author Biography style is used to hold biographical information about the author(s). 

In print publications, the biographical text associated with an article may not appear with the article metadata; for example, it may appear at the end of the article, in a sidebar, or collected with other biographies in a separate section of the publication.

By default in eXtyles JATS, author biographies are not linked in the XML to the author to whom they apply. They may be placed anywhere in the Word file, and are mapped to the <back> of the XML file.

Info

See the Author page in the JATS Export section for XML export examples of author biographies.