This section illustrates how paragraph styles should be used in standards documents processed with eXtyles STS. The paragraph styles included in this guide are named as they appear on the eXtyles Paragraph Style palette.

The eXtyles STS Paragraph Style can be customized for your organization. If you don't see a paragraph style you think you need or would like to rename or reorganize a button on the palette, contact Inera for more information at extyles-support@inera.com.

On This Page

In addition to facilitating the application of paragraph styles, the eXtyles style palette enables quick and flexible navigation through your document via the controls on the bottom of the palette. By using these controls to navigate through and manipulate your content, you can remain within the style palette, which allows you to move more efficiently through the document.

Underlined letters on the palette buttons designate hot keys. For example, when the style palette is active (i.e., you have clicked into it) you can type "x" on your keyboard to skip to the next paragraph, or "d" to delete a paragraph.

If you don't see the underlined hot keys when you open the eXtyles style palette you may need to adjust your Windows Ease of Access settings. See Inera's FAQ, "Paragraph styling menu hotkeys are missing in Word 2013 and 2016" for instructions about how to adjust these settings.

Button	Description
With prev	Click “With prev” to merge the selected paragraph with the previous one (the carriage return between them is replaced with a space). Use this function to merge an unwanted heading into the paragraph following it, for instance, or if two paragraphs are separate but should be one
New pgraf	Click “New pgraf” to insert a return after the first sentence of the paragraph, creating two paragraphs from one. This feature is designed primarily to allow faster formatting of run-in heads. The new paragraph will be created after the first period, colon, question mark, hyphen, or en dash that is followed by a space, or an em dash (in this case, regardless of a following space). To format a two-sentence head, select “New pgraf,” apply the correct style for the heading, select “New pgraf” again, and then select “With prev.” If a paragraph does not have more than one sentence, selecting “New pgraf” will not do anything.
Previous	Click “Previous” to move the highlight to the previous paragraph.
Next	Click “Next” to advance to the next paragraph without changing the style of the selected paragraph.
Delete	Click “Delete” to remove the selected paragraph from the document and advance to the next paragraph.
Undo	Click “Undo” (as many times as necessary) to undo the last operations.

The “Undo” history is cleared when you click into the Word document or close the palette. The Undo button will be greyed out when the Undo history is cleared, indicating that you can not Undo the previous action from the palette.

Additional Actions

The behavior of the navigation buttons on the eXtyles style palette can be modified when used in combination with other keyboard items.

A cheat-sheet of eXtyles paragraph styling shortcuts is available in the eXtyles Tools, "eXtyles Shortcut Keys," section of this documentation.

Button	Description
Shift + Next (x)	If you hold Shift while clicking “Next” (or, typing the hotkey “x”), eXtyles will skip all paragraphs tagged with the current paragraph’s style, stopping at the next new paragraph style.
Shift + Table Body	If you hold Shift while clicking the Table Body style, eXtyles will apply the table body style to the entire table; that is, all of the content formatted within Word's table cells.
Tab	Within the style palette, you can use the Tab (and Shift + Tab) keys on the keyboard to switch between the different style tabs on the palette.
Esc	The Esc key will close the palette.

The Paragraph Styles dialog closes automatically after the document is completely styled. If you need to close the dialog in the middle of processing, click the X box in the upper-right corner or press Esc. You can reopen this dialog at any time, and styling will continue with the paragraph where the cursor is currently located.

After you style a document, you can easily navigate through it by jumping from heading to heading using Word’s Document Map feature. To use Word’s Document Map feature, check the box in View > Navigation Pane.

Style Palette Tabs

Title

Each document information element on the title page must have the correct corresponding paragraph style applied to it for the information to be successfully structured and labeled in the exported XML.

See here for examples of the use of Title styles.

Style Name	Description of Use
Measurement	The paragraph indicating the measurement units used throughout the standard*
Document ID	The standard’s ID or designation string, usually how you would cite the document in your own content
Edition	The edition information, if present
Date	The specification date
Supersedes	The text “SUPERSEDES,” if present
Supersedes Designation	The designation (or ID) of the standard that is superseded by the document
Supersedes Edition	The edition of the superseded document, if present
Supersedes Date	The date of the superseded document
Title Prefix	The prefix of the title, which usually indicates the type of document or specification
Document Title	The primary title of the document
Document Subtitle	The subtitle of the document
Subject Group	Categorical information about the document
Authorization	Name of the authorizing organization
Standard Organization Role	Text such as "Developed by" or other indicators or what role an organization had in the creation of the document
Standard Organization	Name of the organization publishing the document
Accrediting Organization	Name of the agency that accredited the publisher of the standard
Distribution Info	The paragraph describing the intended audience of the document
Contact Info	The contact information associated with the document
Publisher Location	The location of the publisher
Copyright	The copyright information
Permissions	Permissions information
ISSN/ISBN	The ISSN or ISBN, if present
Non-XML Text/Graphics	Text that should not appear in the XML (e.g., table of contents)

* If a specified unit of measurement is not applicable to the document, then this style may be applied to the text “NOT MEASUREMENT SENSITIVE” or synonymous string.

Front

eXtyles STS includes paragraph styles for many specific parts of the front matter of standards documents.

See here for examples of the use of Front styles.

Style Name	Description of Use
Author	Paragraph containing the names of the authors of the standard
Affiliation	Paragraph(s) that list the authors’ affiliations
Meta-Note Title	The title of a note that applies to the entire standard
Meta-Note Text	The text of a note that applies to the entire standard
Abstract Head	The title “Abstract”
Abstract	The text of the abstract
Keywords	The list of keywords
Acknowledgment Head	The title “Acknowledgment”
Acknowledgment	The acknowledgment text
Front Matter Head 1	A front matter section level-1 heading that does not have its own specific style
Front Matter Head 2	A front matter section level-2 subheading
Front Matter Head 3	A front matter section level-3 subheading
Front Matter Head 4	A front matter section level-4 subheading
Front Matter Text	The text of a front matter section
Non-Normative Note	Non-normative notes that may appear in the front matter
Committee Title	The title of a committee under which members and affiliations are listed
Committee Member	The members of a committee
Committee Member Affiliation	The affiliations of committee members
Non-XML Text/Graphics	Text that should not appear in the XML (e.g., table of contents)

Body

Styles on the Body tab should be used to style the content of the body of the standard.

See here for examples of the use of Body styles.

Style Name	Description of Use
Head 1	The level-one heading that appears in stand-alone paragraphs
Head 2 - Head 6	The levels 2–6 headings that appear in stand-alone paragraphs
P2	First numbered paragraph following a Head 1; typically: 1.1 Scope. This document covers…
P3 - P6	Third- through sixth-level numbered paragraphs; typically: 1.1.1 Classification. The information covered…
Paragraph	Regular body paragraphs, not those specified as a numbered or otherwise specialized paragraph
Paragraph Continued	Body paragraphs that indicate the continuation of a specific level of paragraph
TermNum	The term number in the Terms/Definitions section; stand-alone paragraph
Term(s)	The term in the Terms/Definition section
Definition	The definition of the term in the Terms/Definition section
Applicable Documents Head	A heading that precedes a list of applicable documents. Not the same as Heading 1; e.g., “2 Normative References”
Applicable Documents	The list of applicable documents (normative references)
Block Quote	A display, or block, quote
Equation	An equation that is on its own line (i.e., not in-line)
Preformatted Text	Computer code or other monospace text
Numbered/Bulleted List Level 1	A level one numbered/bulleted list
Figure Caption	The caption for an image; typically includes a label (e.g., “Figure 1”)
Non-Normative Note	A non-normative note; typically includes a label (e.g., NOTE, WARNING, etc.)
Non-XML Text	Text that should not appear in the XML

List

See here for examples of the use of List styles.

Style Name	Description of Use
List Title	The title of a list, if present; semantically distinct from a section heading (e.g., Heading 1)
Numbered/Bullet List Level 1	The primary level of a bulleted or numbered list (labeled list)
Numbered/Bullet List Level 2	A second-level bulleted or numbered sublist (labeled list)
Numbered/Bullet List Level 3 -5	Third- through fifth-level bulleted or numbered sublist (labeled list) items
Continued List Item Level 1	A continuation paragraph of a level-one list item; typically does not include a label (e.g., 1., 2.)
Continued List Item Level 2 - 5	A continuation paragraph of a second- through fifth-level list item; ; typically does not include a label (e.g., 1., 2.)
Unnumbered List	An unlabeled list; that is, a list item that does not include either a number or bullet
Term and Definition List Item	A list item that is made up of a term/definition pair; e.g., an abbreviations list or glossary
Definition List Item Continued	A continuation paragraph for a term/definition list item
Non-Normative Note In List Item	A non-normative note paragraph that appears within either a labeled or unlabeled list
Non-XML Text	Text that should not appear in the XML

Term and Definition List Items must have the term and definition separated by either a tab, colon, or em dash. eXtyles will use these "separator" characters to parse the term from the definition during XML export. Absent a separator, XML export will most likely provide a warning indicating that a term and definition pair could not be determined when the Term and Definition List paragraph style has been used.

Object

Styles on the Object tab should be used to style the components of the various object types that can appear in the standard; for example, figures, tables, and so on.

See here for examples of the use of Object styles.

Style Name	Description of Use
Table Title	The title of a table; typically contains a label (e.g., “Table 1”)
Table Title Continued	The continuation paragraph of a table title, if present
Table Accessibility Caption	The accessibility caption for a table, if present
Table Head	The column head of a table
Table Body	The body text of a table
Table Footnote	The footnote(s) of a table
Figure Caption	The caption of a figure; typically contains a label (e.g., “Figure 1”)
Figure Accessibility Caption	The accessibility caption for a figure, if present
Figure Captioned Continued	The continuation paragraph of a figure caption
Figure Credit	The credit/source information for a figure; typically in a separate paragraph from the figure caption
Figure Graphic	The image itself, if present in the document
Footnote	Footnote text, if present; footnote numbers (e.g., 1., 2.) will be matched during eXtyles Citation Matching
Non-XML Text	Text that should not appear in the XML

Back

Styles on the Body tab should be used to style back matter content for the standard; for example, appendices and bibliographies.

See here for examples of the use of Back styles.

Style Name	Description of Use
Appendix Title	The title of an appendix; may or may not include the label “Appendix” or a label (e.g., “Appendix 1” or “Appendix A”)
Appendix Head 1	A level-one Appendix heading that appears in stand-alone paragraphs
Appendix Head 2	A level-two Appendix heading that appears in stand-alone paragraphs
Appendix Head 3	A level-three Appendix heading that appears in stand-alone paragraphs
Appendix Text	The body text of an appendix
Bibliography Head	The title of a bibliography that appears at the end of the standard
Bibliography Reference	The bibliography items
Non-Normative Note	A non-normative note; typically includes a label (e.g., NOTE, WARNING, etc.)
Footnote	Footnote text, if present; footnote numbers (e.g., 1., 2.) will be matched during eXtyles Citation Matching
Non-XML Text	Text that should not appear in the XML

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