The Table Footnote Matching option on the eXtyles Advanced Processing menu

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On this page

1 Requirements
2 How to use

Citations

Table Footnote Matching automates the process of matching and tagging footnote citations found in tables.

This feature is especially useful for DTDs that require table footnote linking.

Table Footnote Matching also automatically:

Identifies all table footnotes for which there is not a matching callout.
Identifies all table footnotes for which there is not a footnote linking symbol.
Identifies all table footnotes for which there is the same linking symbol as another footnote in the same table.

If any of these issues occur, they will be automatically indicated in your document with the insertion of an author query or warning, which is displayed as a Word comment.

An alert will appear after processing is complete to indicate the number of queries added. If queries have not been added, an alert will appear to indicate that Table Footnote Matching completed successfully.

eXtyles does not warn if something that looks like a citation is found and does not have a matching table footnote.

Example: If you have notes “a” and “b”, and a superscript “c” is found in the table, no warning is given.

Tip: You can view queries by opening the Word Comments window from the Word View menu.

Requirements

To ensure Table Footnote Matching runs properly, please check/fix the following (as appropriate to your editorial style) before running the feature:

Place table footnotes after the table body. Footnotes may be placed either inside a cell that spans the width of the table, or immediately after the table grid in one or more paragraphs.
If there is more than one footnote, use a new paragraph for each footnote. If within a table cell, you may use multiple paragraphs, or one unique cell per footnote.
Use superscript markup for footnote linking symbols (e.g. ⁺, ^a, ¹). eXtyles does not support the use of superscript numbers for table footnote links because superscript numbers are often used in other contexts in tables.

How to use

Completed copy editing and styling the tables and their footnotes
Select eXtyles > Advanced Processing > Table Footnote Matching.
The table footnote callouts will be tagged with the appropriate character style.