Screenshot of the Post-Processing Cleanup dialog with an arrow pointing at the second section 'Comments'

On this page

1 Apply to Reviewers
2 Convert Word Comments to Text
- 2.1 Before/After Text/Document End
- 2.2 Prefix/Suffix
- 2.3 Color
- 2.4 Make Comments Bold
3 Remove Word Comments

Quick links

Comment Processing is the section of Post-Processing Cleanup that handles Word comments and queries.

Apply to Reviewers

Via a dropdown menu, this section allows the editor to select which reviewers’ comments will be processed.

Either “All Reviewers” or just the comments associated with specific functions (e.g., eXtyles Reference Check) can be selected.

Convert Word Comments to Text

When checked, this feature converts Word comments to inline text.

The comments can be placed:

Before Text: before the highlighted text to which the comment has been applied
After Text: after the highlighted text to which the comment has been applied
Document End: in a list at the end of the Word document.

Converted comments can be prefixed and suffixed with user-definable text strings.

The inserted text can optionally be made a colored font and/or boldface.

Disabling this option also disables the controls for comment placement, prefix, suffix, color, and boldface.

Warning: This function should not be used if the file is to be exported to XML.

Before/After Text/Document End

These options control whether the comment is placed before or after the highlighted text to which the comment has been applied.

The default setting is After Text, and in general Inera recommends this setting.

Prefix/Suffix

If enabled, a Word comment—when inserted into the body text—may be prefixed and suffixed with user-definable text.

In addition, the text can include a unique number for each comment, the comment author’s name, and the comment author’s initials.

These insertions are controlled with the following control codes:

Control Code	Comment Insertion

Control Code	Comment Insertion
%N	The comment author name
%I	The comment author initials
%D	The comment number
%Z	The comment number, padded with leading zeros

Example:

The default prefix/suffix text shown in the dialog will take the comment “This is a comment” and insert it as “ [[Q1: This is a comment Q1]]” where 1 is the number of the comment.

Color

When enabled, this option will change the comment font to one of six color options:

black
blue
red
green
gray
violet

This helps comments stand out from surrounding text.

Make Comments Bold

When checked, this option will insert comments as boldface text so that they stand out from surrounding text.

Remove Word Comments

When checked, this feature removes Word comments in the file.

The default is to remove all comments. However, you can also remove comments from specific reviewers by selecting the reviewer on the dropdown list in “Apply to Reviewers.”