Author Names

The eXtyles Advanced Process for Author Processing will parse paragraphs with author names into their constituent elements (surname, given names, initials, prefixes, and suffixes) as well as identifying organizational authors. eXtyles can also be configured to distinguish between various types of contributors (e.g. authors and editors) depending on context in the document.

The author list must be reviewed after running Author Processing to ensure that the various elements have been correctly identified. Certain situations can cause problems for Author Processing in the standard eXtyles configuration:

• names in non-Western order (i.e. Surname Given-Names)
• multi-word surnames separated by spaces
• unusual or non-standard degree names. 

Please be aware that degree names must be explicitly listed in an eXtyles data file. If you find that a degree is not shaded with the correct color, then it’s likely that it is not listed in the eXtyles data file and eXtyles misapplied the au_orgname character style instead. When this happens, please fix the character style manually and report the missing degree to eXtyles-support@inera.com.

ORCIDs

ORCIDs are generally collected by online submission systems and made available to publishers in XML transmittal files. This metadata can be imported into your Word file using the Metadata Browse/Import function in the Document Information dialog, and the ORCID and author information can then be synchronized, validated, and merged with the Author paragraph in the Word file during Author Processing (see ORCID Support in Author Processing).

ORCIDs can also be manually inserted into your Word file If ORCID(s) are included in the author line of a manuscript in this form:

then eXtyles will export them as:

<ext-link ext-link-type="orcid" xlink:href="http://orcid.org/0000-0001-6858-8806"/>
http://orcid.org/0000-0001-6858-8806
</ext-link>

inside the <contrib> element when using the NLM DTD (any version), or as:

<contrib-id contrib-id-type="orcid">http://orcid.org/0000-0001-6858-8806</contrib-id>

when using JATS, which added the new contrib-id element.

Author Affiliations

Author affiliations can be edited as one affiliation per paragraph; alternatively, eXtyles now also supports multiple affiliations in a single paragraph.

Option 1: One affiliation per paragraph

In the "one affiliation per paragraph" style, when superscript letters, numbers, or symbols are used to link affiliations to authors, the linking character must be at the start of the affiliation paragraph.

The following author list and affiliations will parse correctly:

This style makes good use of space if multiple authors share affiliations. The example yields the following XML:

<contrib-group>
<contrib contrib-type="author">
<name><surname>Růžek</surname><given-names>Daniel</given-names></name>
<xref ref-type="aff" rid="aff1"><sup>1</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Kilian</surname><given-names>Patrik</given-names></name>
<xref ref-type="aff" rid="aff2"><sup>2</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Tlustý</surname><given-names>Martin</given-names></name>
<xref ref-type="aff" rid="aff3"><sup>3</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Gelbič</surname><given-names>Ivan</given-names></name>
<xref ref-type="aff" rid="aff4"><sup>4</sup></xref>
</contrib>
<aff id="aff1"><label>1</label>Institute of Parasitology, Biology Centre of the Academy of Sciences of the Czech Republic, Branišovská 31, CZ-37005 České Budějovice, Czech Republic</aff>
<aff id="aff2"><label>2</label>Institute of Parasitology, Biology Centre of the Academy of Sciences of the Czech Republic and Faculty of Science, University of South Bohemia, Branišovská 31, CZ-37005 České Budějovice, Czech Republic </aff>
<aff id="aff3"><label>3</label>Pierre de Coubertin High School, František Křižík Sq. 860, CZ-39030 Tábor, Czech Republic </aff>
<aff id="aff4"><label>4</label>Institute of Entomology, Biology Centre of the Academy of Sciences of the Czech Republic, Branišovská 31, CZ-37005 České Budějovice, Czech Republic</aff>
</contrib-group>

Option 2: Alternating author and affiliation paragraphs

Alternatively, each author’s name can be followed by their affiliation, without the need for affiliation numbers or footnote symbols, as follows:

The XML output from this style is similar to the first example, but there are no links between the author and their affiliation. Instead, each author appears with their affiliation in a separate <contrib-group> element:

<contrib-group>
<contrib contrib-type="author">
<name><surname>Růžek</surname><given-names>Daniel</given-names></name>
</contrib>
<aff id="aff1">Institute of Parasitology, Biology Centre of the Academy of Sciences of the Czech Republic, Branišovská 31, CZ-37005 České Budějovice, Czech Republic</aff>
</contrib-group>

Option 3: All affiliations in one paragraph

Affiliations 1, 2, and 4 in this example share a street address, and editorially it might be preferable to combine the addresses into a single paragraph and save space. eXtyles supports this editorial style, and it is possible to obtain correct XML if the affiliations are set up like this:

which yields this XML:

<contrib-group>
<contrib contrib-type="author">
<name><surname>Růžek</surname><given-names>Daniel</given-names></name>
<xref ref-type="aff" rid="aff1"><sup>1</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Kilian</surname><given-names>Patrik</given-names></name>
<xref ref-type="aff" rid="aff3"><sup>2</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Tlustý</surname><given-names>Martin</given-names></name>
<xref ref-type="aff" rid="aff4"><sup>3</sup></xref>
</contrib>
<contrib contrib-type="author">
<name><surname>Gelbič</surname><given-names>Ivan</given-names></name>
<xref ref-type="aff" rid="aff2"><sup>4</sup></xref>
</contrib>
<aff>Institutes of Parasitology<target id="aff1"><sup>1</sup></target> and Entomology<target id="aff2"><sup>4</sup></target>, Biology Centre of the Academy of Sciences of the Czech Republic, and Faculty of Science, University of South Bohemia<target id="aff3"><sup>2</sup></target>, Branišovská 31, CZ-37005 České Budějovice, Czech Republic; <target id="aff4"><sup>3</sup></target>Pierre de Coubertin High School, František Křižík Sq. 860, CZ-39030 Tábor, Czech Republic</aff>
</contrib-group>

Notice that the affiliation IDs are assigned in the order in which they appear in the affiliation paragraph, which does not necessarily correspond to the actual numbers used.

If you would like to be able to support this affiliation style in your content, you should discuss it with any downstream vendors such as online hosting providers, as they may not by default be able to support this presentation style.

Correspondence Details

Similar to affiliations, eXtyles supports linking of correspondence details either with or without a footnote symbol. Both of the following examples will yield the correct correspondence details in the XML:

1) Corresponding author indicated by a footnote symbol (note style names in brackets)

2) Corresponding author named in a "correspondence" paragraph without a footnote symbol

In the second example, the corresponding author’s name should match his or her name in the author line in order for eXtyles to successfully add the appropriate XML (corresp="yes") to the author’s name within the <contrib-group> (see the following example output). The matching process is more robust if both the given name(s) and surname appear in the correspondence paragraph, rather than just the surname.

Within the XML, the corresponding author’s name is tagged as follows:

<contrib contrib-type="author" corresp="yes">
<name><surname>Gelbič</surname><given-names>Ivan</given-names></name>
<xref ref-type="aff" rid="aff4"><sup>4</sup></xref>
<xref ref-type="corresp" rid="cor1">*</xref>
</contrib>

A <corresp> element then appears within the <author-notes>. In the first example, the element reads:

<corresp id="cor1">
<label>*</label>Author for correspondence.
</corresp>
In the second example, the <corresp> element reads:
<corresp id="cor1">
<bold>Correspondence:</bold> Ivan Gelbič (<email xlink:href="gelbic@entomology.cz">gelbic@entomology.cz</email>).
</corresp>

Note that eXtyles has tagged the email addresses without the need for any intervention. By default, eXtyles will automatically identify and tag email addresses within Affiliation and Correspondence paragraphs. Please contact eXtyles-support@inera.com if you have email addresses in other paragraphs that should be automatically tagged.

Hand-tagging Elements of Author Affiliations and Correspondence Details

Beyond email addresses, eXtyles does not add further granular structure to author affiliations or correspondence paragraphs by default. However, support is available for a number of individual elements within author affiliation information. With the exception of the country (see below), these elements must be identified manually and tagged carefully by hand.

The elements that are currently supported are Institution, Country, Phone, Fax, and the generic element Address Line. These elements are respectively represented by the following character styles:

• af_institution

• af_country

• af_phone

• af_fax

• af_addr-line.

These character styles can be applied to either Affiliation or Correspondence paragraphs.

An example of a hand-tagged Affiliation and Correspondence section is shown below:

This would generate the following XML:

<contrib-group>
<contrib contrib-type="author"><name>
<surname>Venter</surname><given-names>J. Craig</given-names>
</name></contrib>
<aff id="aff1"><institution>Synthetic Genomics Inc.</institution>, 
<addr-line>11149 North Torrey Pines Road</addr-line>, 
<addr-line>La Jolla</addr-line>, <addr-line>CA 92037</addr-line>, 
<country>USA</country></aff>
</contrib-group>
<author-notes><corresp id="cor1">Correspondence: <email xlink:href="jcraigventer@synthetic.com">jcraigventer@synthetic.com</email>. 
Phone: <phone>+1 555 123 4567</phone>; Fax: <fax>+1 555 987 6543</fax>.
</corresp></author-notes>

Note that there is no requirement for all of the text in either the Affiliation or Correspondence paragraph to be hand-tagged; only those elements that you want to identify in the XML need to be tagged.

It is possible for eXtyles to parse the country from the affiliation automatically, although this setting is off by default.

Author Biographies

Author biographies can be set up in one of two ways, depending on your eXtyles configuration.

By default, authors are not linked to their biographies in the XML file during export, and are placed in the <back> of the XML file. Author biographies may be placed anywhere in the Word document. In this example, the author biography appears after the author affiliation:

When exported to XML, author and affiliation are contained in the <front> section of the XML:

<contrib-group>
<contrib contrib-type="author"><name>
<surname>Alampay</surname><given-names>Erwin A.</given-names>
</name></contrib>
<aff>National College of Public Administration and Governance 
(NCPAG), Raul P. de Guzman St., University of the Philippines, Diliman, 
Quezon City 1101, Philippines</aff>
</contrib-group>

and the author biography is in the <back> section:

<back>
<bio>
<p>Erwin A. Alampay is an Associate Professor at the National College of 
Public Administration and Governance, University of the Philippines.</p>
</bio>
</back>

eXtyles can be configured to link authors to their biographies and to move the biography paragraph into the author’s <contrib> element from wherever the paragraph appears in the Word document. This second configuration yields the following XML:

<contrib-group>
<contrib contrib-type="author" rid="bio1"><name>
<surname>Alampay</surname><given-names>Erwin A.</given-names></name>
<xref ref-type="aff" rid="aff1">1</xref>
<bio id="bio1">
<p>*Erwin A. Alampay is an Associate Professor at the National College of 
Public Administration and Governance, University of the Philippines.</p>
</bio></contrib>
<aff id="aff1"><label>1</label>National College of Public Administration 
and Governance (NCPAG), Raul P. de Guzman St., University of the Philippines, 
Diliman, Quezon City 1101, Philippines</aff>
</contrib-group>

With linked biographies, the <bio> element can also be placed in within the <back> section of the XML file, depending on your export filter configuration.

Author Contributions

The JATS and NLM Book DTDs do not contain an element that is specifically designed to accommodate details of authors’ contributions to a study. Within the eXtyles NLM configuration, the most appropriate paragraph style to use is Author_Footnote. There are a couple of limitations to the use of Author_Footnote to accommodate author contribution information. First, each paragraph of the author contribution information will be exported as a separate footnote in the XML. Second, there is no style for a distinct Contributors heading paragraph; a run-in head should be used.

This paragraph in Word, styled as Author_Footnote:

Contributors: Some information about contributors.

would be rendered as follows in the XML by default:

<author-notes>
<fn id="afn1"><p><bold>Contributors:</bold> Some information about contributors.</p></fn>
</author-notes>

More sophisticated handling of author contribution information (for example, inclusion of an fn-type attribute, e.g. fn-type="contributors") would require additional customization of your export filter.