Word comments are automatically inserted during some Advanced Processes (e.g., Bibliographic Reference Processing) if eXtyles has discovered an error or ambiguity that requires editorial review (or a query to the author). They may also be inserted by hand with the Comment option from the Review tab. Comments, or queries, are automatically renumbered, and they are placed appropriately in the XML during export.

You can view and manipulate comments via functions on the Word Review tab from the Balloons section of the Track Changes Options dialogue. Adding or deleting Word comments will automatically renumber the remaining comments.

Note

eXtyles will preserve any Word comments that exist in the document prior to Activation.

Word's Modern Comments

Recently Microsoft began a rollout of a significant change to comments in Word. Called Modern Comments, this new comment format is suboptimal in a couple of important ways relative to eXtyles. Please see our FAQ about Modern Comments and eXtyles and reach out to the Inera support desk with any questions.

Comments added by Advanced Processing functions are labeled with the “author name” of the appropriate Advanced Processing menu item. If you have added other comments (or if you are using Word 2010 or 2007), the comments will appear with your name. You can select to see comments from a specific reviewer, or just from a specific Advanced Processing function, by selecting Specific People from the Show Markup option on the Review ribbon.

If an eXtyles Advanced Process adds an unusually large number of queries and you would like to delete all queries from that process, use the Remove Word Comments function in the eXtyles Cleanup dialog. Be sure to first click Clear All, and then check Remove Word Comments, and select the specific process (e.g., eXtyles Citation Match Check) for which you would like to remove the comments.

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