Automatic Processing of References
- Jenny Seifert (Unlicensed)
- Christine Benson
Bibliographic References
The Bibliographic Reference processing function can restructure most journal and book references that have no significant errors with near-perfect accuracy. Color-coded styles are applied to the reference, and the reference is restructured according to the organization's style requirements. References that are not restructured are visually identified for manual editing.
Bibliographic References - Tag Only
When processing references, the user may choose to apply color-coded character styles without applying any changes in formatting, punctuation, or spacing by running Bibliographic Reference Processing - Tag Only in the Advanced Processing menu.
After Reference Processing
After reference processing, each component of the reference is identified and color-coded for easy proofing. A typical journal reference looks like this:
The first item in this example is the reference type tag <jrn>, which specifies the type of reference that eXtyles has identified. Possible reference types are:
- <jrn> Journal references
- <bok> Book references
- <edb> Edited book or book chapter references
- <conf> Conference proceeding
- <eref> Reference to a website
- <lgl> Citation of a legal case or statute
- <ths> Reference to a thesis/dissertation
- <other> References to working papers, patents, maps, and other documents
- <unknown> Unsupported or otherwise unknown reference type
Reference types might occasionally be incorrectly identified as <bok> or <unknown>. Misidentification is usually the result of a punctuation error by the author or a pattern that eXtyles does not support.
The grey shading of the <jrn> tag in this example is achieved by configuring Word to shade fields. We recommend that you set Word to shade fields so that it is immediately visually clear whether content is plain text or a field. To adjust this setting in Word, go to File > Options > Advanced, and in the "Show document content" section, set "Field shading" to Always.
Each element in a reference entry is identified and tagged appropriately with a character style by eXtyles during Bibliographic References processing. The following table lists common reference components and their element (character style) names:
| Element | Example Text |
|---|---|
bib_surname | Mouat / Clendenin |
| bib_fname | M. M. / C. W. |
| bib_year | 1977 |
| bib_article | Geology of the Ozark Lead Company mine, Viburnum Trend, southeast Missouri |
| bib_journal | Economic Geology and the Bulletin of the Society of Economic Geologists |
| bib_volume | 72 |
| bib_issue | 3 |
| bib_fpage | 395 |
| bib_lpage | 407 |
| bib_doi | https://doi.org/10.2113/gsecongeo.72.3.398 |