Navigation
In addition to facilitating the application of paragraph styles, the eXtyles style palette enables quick and flexible navigation through your document via the controls on the bottom of the palette. By using these controls to navigate through and manipulate your content, you can remain within the style palette, which allows you to move more efficiently through the document.
Underlined letters on the palette buttons designate hot keys. For example, when the style palette is active (i.e., you have clicked into it) you can type "x" on your keyboard to skip to the next paragraph, or "d" to delete a paragraph.
If you don't see the underlined hot keys when you open the eXtyles style palette you may need to adjust your Windows Ease of Access settings. See Inera's FAQ, "Paragraph styling menu hotkeys are missing in Word 2013 and 2016" for instructions about how to adjust these settings.
Button | Description |
|---|---|
With prev | Click “With prev” to merge the selected paragraph with the previous one (the carriage return between them is replaced with a space). Use this function to merge an unwanted heading into the paragraph following it, for instance, or if two paragraphs are separate but should be one |
New pgraf | Click “New pgraf” to insert a return after the first sentence of the paragraph, creating two paragraphs from one. This feature is designed primarily to allow faster formatting of run-in heads. The new paragraph will be created after the first period, colon, question mark, hyphen, or en dash that is followed by a space, or an em dash (in this case, regardless of a following space). To format a two-sentence head, select “New pgraf,” apply the correct style for the heading, select “New pgraf” again, and then select “With prev.” If a paragraph does not have more than one sentence, selecting “New pgraf” will not do anything. |
Previous | Click “Previous” to move the highlight to the previous paragraph. |
Next | Click “Next” to advance to the next paragraph without changing the style of the selected paragraph. |
Delete | Click “Delete” to remove the selected paragraph from the document and advance to the next paragraph. |
Undo | Click “Undo” (as many times as necessary) to undo the last operations. |
The “Undo” history is cleared when you click into the Word document or close the palette. The Undo button will be greyed out when the Undo history is cleared, indicating that you can not Undo the previous action from the palette.
Additional Actions
The behavior of the navigation buttons on the eXtyles style palette can be modified when used in combination with other keyboard items.
Button | Description |
|---|---|
Shift + Next (x) | If you hold Shift while clicking “Next” (or, typing the hotkey “x”), eXtyles will skip all paragraphs tagged with the current paragraph’s style, stopping at the next new paragraph style. |
Shift + Table Body | If you hold Shift while clicking the Table Body style, eXtyles will apply the table body style to the entire table; that is, all of the content formatted within Word's table cells. |
Tab | Within the style palette, you can use the Tab (and Shift + Tab) keys on the keyboard to switch between the different style tabs on the palette. |
Esc | The Esc key will close the palette. |
The Paragraph Styles dialog closes automatically after the document is completely styled. If you need to close the dialog in the middle of processing, click the X box in the upper-right corner or press Esc. You can reopen this dialog at any time, and styling will continue with the paragraph where the cursor is currently located.
After you style a document, you can easily navigate through it by jumping from heading to heading using Word’s Document Map feature. To use Word’s Document Map feature, check the box in View > Navigation Pane.
Style Palette Tabs
This section describes each paragraph style on the tabs of the palette and how and when to use them.
Title
The Title Tab of the eXtyles style palette includes paragraph styles that will be used to style content that will generally appear on the title page of the document.
Style Name | Description of Use |
|---|---|
Document Title | Use this to style the title of the document or report (see also the following Suggested Citation Title and Running Head styles and their use) |
Document Subtitle | Use this to style the document's or report's subtitle |
Suggested Citation Title | Use this to style the title of the document that will be used to construct the suggested citation on the PDF. This version of the document title will be different from the Document Title because it will most likely follow sentence-style capitalization (unlike the primary Document Title) |
Funding Source | [[Description??]] |
Cover Note | Use this to style any custom note or disclaimer that needs to be included on the title page of the PDF; that is, a disclaimer or note that is different from and in addition to the boilerplate notes that are included with every publication (e.g., "This report is available in digital format from the Natural Resource Publications Management website. If you have difficulty accessing information in this publication, particularly if using assistive technology, please email irma@nps.gov.") |
Cover Photo Caption | Use to style the caption, if any, of a cover photo. |
Photo Credit | Use to style the credit of a cover photo, if present |
Authors | Use this to style the name of the document or report authors. |
Affiliations | Use this to style the affiliations text for the authors, editors, or compilers. |
Running Head | Use this to style the version of the document title that will make up the document's running head. This version of the title may be, for example, shorter than the primary Document Title |
Author Footnote | Use this to style a note associated with the author/editor/compiler line. |
Signature | [[Desciption??]] |
Non-XML-Text/Graphics | Use this to style any content that should not be contained in the XML; for example, use this style for all paragraphs that contain graphics, such as the USGS logo. |
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