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Available in all eXtyles products:

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Table of Contents

Your organization’s table paragraph styles may be located on an Object tab on the style palette (or, some other customized name). Although the custom table paragraph styles available to you will be unique to your organization’s configuration of eXtyles, the following common styles will almost always be required.

  • Table title: Table number and table title.

  • Table head: Table column-head cells at the top of the Word table.

  • Table body: Table body cells.

  • Table footnote: Table footnotes. This style may also be used for paragraphs, such as table legends, that fall after the table body and span the width of the table but are not cited from within the table as a table footnote.

Applying Table Styles

eXtyles Cleanup can auto-style all of the tables in your document, and we generally recommend that you take advantage of this style automation to reduce the amount of manual styling you have to perform in a document. However, if you do find yourself manually applying paragraph styles to tables, note the following.

By default, when using the style palette in a Word table eXtyles applies the selected style to the entire row of cells at once.

To apply the selected style otherwise, use the modifier keys as indicated in the following table while pressing the relevant button on the palette:

Key

Function

(none)

Applies the specified style to an entire row (from the current cell to the end of the row).

Control

Applies the specified style one paragraph within a cell at a time. If there is only one paragraph in a cell, this behavior is the same as Shift + Control.

Shift

Applies the specified style to the remainder of the table (from the current cell to the end of the table).

Shift + Control

Applies the specified style to one cell at a time.

Note

Please note the following special information about styling tables with the eXtyles Paragraph Styling palette (as opposed to the regular Word Paragraph Style menu)

  • When styling tables, empty cells are skipped.

  • eXtyles preserves any of the following format information that was previously applied to each cell by an author:

    • Alignment (left, right, center, justify, decimal)

    • Indents (first line, left, right)

    • Tab stops

    All of this information is respected during an eXtyles CALS or XHTML export.

  • If the entire content of a cell is already in italic, bold, or underline, eXtyles will preserve this markup.

  • If a paragraph style for a table cell specifies italic, bold, or underline markup, it will be applied to the entire content of the cell.

Info

Tip! The Shift key is particularly useful when styling a table: as soon as you reach the point in the table at which all remaining cells are to be tagged as your table body style, for instance, you can hold down Shift and click on your table body style, and eXtyles will tag the rest of the table automatically!

Info

Using the eXtyles feature “Insert Space in Empty Cell” in the Tables section of Cleanup to add non-breaking spaces to all empty table cells ensures that all table cells are correctly styled

Simple Tables

The following example shows the correct location of table paragraph styles in a simple table.

Table 1. This is a table title. It may be located within the table grid or outside of it

Table Head

Table Head

Table Head

Table Body*

Table Body

Table Body

Table Body

Table Body

Table Body

  • This is a table footnote.

Info

For ease of table styling and to ensure that all paragraphs in the document are properly tagged, Inera recommends that table footnotes be placed after the table (i.e., outside of the table grid), as in this example, although this is not a requirement.

Complex Tables

Paragraph styles can be used to add specific formatting to table content.

Your configuration’s list style can be applied to an individual table cell that contains a list using the Shift + Control shortcut; or to an individual list paragraph within a cell using the Control shortcut.

For tables that contain row headers mid-table, the table column head style can be applied, rather than table body.

Info

Many organizations use a Table Subhead paragraph style for row headers within the table body.

Table Head

Table Head

Table Head

Table Body*

Table Body

  • List Level 1

  • List Level 1

Table Body

Table Body

Table Body

Table Head

Table Head

Table Head

Table Body

Table Body

Table Body

  • List Level 1

  • List Level 1

* This is a table footnote

Tip

Tip! Use the Control (Ctrl) key to apply a style to one paragraph within a cell at a time. This is particularly useful for lists inside of table cells.