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Author Processing automatically identifies and tags all sub-elements in the paragraph in your document that contains the author name(s).

This tagging is used primarily for the production of XML directly from eXtyles.

It can also be used to help compositors automatically identify author names that will be used in constructing running heads.

Warning

Author Processing should not be run on documents that are not being exported to XML.

How to use

  1. Complete copy editing of the manuscript before running this process.
    Author Processing is designed to tag copy edited elements, not to automate copy editing.

  2. Select eXtyles > Advanced Processing > Author Processing.

The author paragraph(s) will be tagged and highlighted.

Example:

The following author paragraph:

Ravinder Mamtani, Jr., MD* and Andrea Cimino, RN, DPM, Licensed Acupuncturist**

will appear in this form after Author Processing:

Screenshot the above author list with each word colored-coded to their appropriate character style (e.g. first name, last name, etc)

All components of the author line, except for punctuation and connecting words, are color coded.

In addition, the author name components are styled with Word character styles such as au_fname or au_surname.

Note

Warning: If your workflow involves converting plain text notes to linked notes, this function must be run before Author Processing to prevent the incorrect handling of author footnotes.

Character styles

Color coding is provided for proofing purposes.

If a name is miscoded by the automatic processing, it may be correctly coded by selecting the character styles in the following table from the Word Styles menu.

The following table shows the character styles applied to each part of an author name. The Example Text refers to both the above example and example following the table. Both images show examples of the color coding that would be applied with the character styles.

Part

Character Style

Description/Use

Example Text

Author

None

Ravinder Mamtani, MD*

Sherlock Holmes, Jr.

Dr. John Watson, RN, DPM

First name/Given name

au_fname

Used to identify the first name(s) or initial(s) of each individual contributor

Ravinder

Sherlock

John

Surname

au_surname

Used to identify the surname of each individual contributor

Mamtani

Holmes

Watson

Generation

au_suffix

Used for generational indicators such as "Junior", "III", etc., and other suffixes to contributor names

Jr.

Degree(s)

au_deg

Used to identify academic degrees and other qualifications or appointments that are listed as part of the authorship line

MD

RN, DPM

Footnote link

cite_fn

*

Collaboration

au_collab

Used for contributors who are not individual people

League of Extraordinary Gentlemen

Role

au_role

Used for information about the role of each individual contributor

Associate Professor

Prefix

au_prefix

Used if the author line begins with some sort of introductory text or there are prefixes to individual names such as military ranks, ranks of nobility and other honorifics

Edited by

Dr.

au_base

Not used itself, but it stores some basic properties that may then be used by the other author character styles

Screenshot of an author list that is styled and color-coded. The above details the text