Post-Processing Cleanup

The eXtyles Post-Processing Cleanup feature makes another pass through a document that has already been processed with eXtyles for the next step in your workflow. It is generally used for documents that will be sent to a composition application such as Adobe InDesign.

Certain options in Post-Processing Cleanup should not be run on files that will be exported from Word to XML with eXtyles. They should only be run if the eXtyles Word file is to be directly imported into another application or exported as a PDF.

How to use

To run Post-Processing cleanup:

1. Select eXtyles > Post-Processing Cleanup.
2. When the Post-Processing Cleanup dialog appears, check the boxes of the operations you want included in the process and click OK. Check a box only if you’re sure it’s necessary, especially if you’re exporting to valid XML afterward. If you’d like the default settings adjusted, please contact eXtyles-support@inera.com.

Comment Processing

Apply to Reviewers

Allows the editor to select which reviewers’ comments will be processed. Either All Reviewers or just the comments associated with specific functions (e.g., eXtyles Reference Check) can be selected.

Convert Word Comments to Text

Converts Word comments to inline text. The comments can be placed (a) before the highlighted text to which the comment has been applied, (b) after the highlighted text to which the comment has been applied, or (c) in a list at the end of the Word document. Converted comments can be prefixed and suffixed with user-definable text strings. The inserted text can optionally be made a colored font and/or boldface. Disabling this option also disables the controls for comment placement, prefix, suffix, color, and boldface. This function should not be used if the file is to be exported to XML.

Before/After Text/Document End

Controls whether the comment is placed before or after the highlighted text to which the comment has been applied. The default setting is After, and in general Inera recommends this setting.

Prefix/Suffix

A Word comment, when inserted into the body text, may be prefixed and suffixed with user-definable text. In addition, the text can include a unique number for each comment, the comment author’s name, and the comment author’s initials. These insertions are controlled with the following control codes:;%N = The comment author name;%I = The comment author initials;%D = The comment number;%Z = The comment number, padded with leading zeros;For example, the default prefix/suffix text shown in the dialog will take the comment “This is a comment” and insert it as “ [[Q1: This is a comment Q1]]” where 1 is the number of the comment.

Color

When enabled, this option will change the comment font to one of six color options (black, blue, red, green, gray, or violet) so that comments stand out from surrounding text.

Make Comments Bold

When enabled, this option will insert comments as boldface text so that they stand out from surrounding text.

Remove Word Comments

Remove Word comments in the file. The default is to remove all comments. However, you can also remove comments from specific reviewers by selecting the reviewer on the drop-down list.