After you have Activated and Normalized your document, you can begin “Styling and Editing.” This section provides information about automatically removing extraneous white space and formatting, and applying paragraph styles to the document.

Cleanup

Use the Cleanup function to automatically remove unnecessary white space and Word formatting attributes that are not needed for eXtyles processing.

Select Cleanup from the eXtyles menu. The following dialog box will open:

When the Cleanup dialog appears, check the boxes of the operations you want to include in the process (if your preferences differ from the default settings), and click OK.

The eXtyles Auto-Style Regular Body Paragraphs option in the Cleanup dialog is set to automatically apply the Paragraph style to all main body paragraphs in the Word file, dramatically reducing the time spent manually applying paragraph styles to the manuscript.

The following Normalize and Auto-Style Cleanup options are performed on specific elements of your content.

Normalize Document

The eXtyles Auto-Style Regular Body Paragraphs with Style option in the Cleanup dialog is set to automatically apply the Paragraph style to all regular body paragraphs in the Word file, dramatically reducing the time spent manually applying paragraph styles to the manuscript.

The style will be applied to left-aligned paragraphs that start with an upper case letter unless one of the follow criteria is met:

• The paragraph is styled as MTDisplayEquation (i.e., a MathType Display or Right- numbered equation), Footnote Text, or Endnote Text.
• The paragraph is not a Body Text level paragraph in Word’s Outline view.
• The paragraph begins with a left indent.
• The entire paragraph is in the selected font for Preformatted text (e.g., Courier) or in the font of Word’s HTML Preformatted style.
• The entire paragraph is styled with an ALL CAPS or small caps font or character style.
• The paragraph is shorter than the default 60 characters and ends with a period.
• The paragraph is manually entered in all capital letters and is shorter than the default 60 characters. 
• The paragraph starts with an inline shape (e.g., embedded graphic).
• The paragraph starts with a word that suggests a table or figure caption (e.g., “Table”, “Figure”, “Fig.”, “Plate”), followed by punctuation (period, colon, em or en dash, or hyphen), a table or figure number followed by punctuation, or the end of the paragraph. The lists of caption words include words for “figure” and “table” in a number of European languages; to configure these lists, please contact your eXtyles representative.
• The first character of the paragraph is bold, italic, underline, superscript, raised, or lowered.
• The first character of the paragraph is a digit.
• The first character of the paragraph is a special character in a special character font (e.g., Symbol). Special characters include but are not limited to: opening parentheses, square brackets, angle brackets and braces, asterisks, daggers, raised dots, dashes, and bullets.
• The first character of the paragraph is an opening parenthesis, square bracket, angle bracket or brace, asterisk, raised dot, or dash, and is not in a special character font.