Citation Matching automates the lengthy process of comparing and matching in-text citations with their objects—such as figures, tables, and boxes—that are called out within the text.

Citation Matching performs the following tasks automatically:

1. Identifies all figure, table, box, section, and appendix callouts for which there is not a matching figure, table, box, section, or appendix title.
2. Identifies all figure legends, box legends, table titles, and footnotes (unlinked and plain text) for which there is not at least one callout.
3. Identifies all section numbers for which there is not at least one callout.

Each of these issues, if it occurs, is automatically indicated in your document with the insertion of an author query. Author queries are inserted as Word comments. The actual citations and callouts in the manuscript are indicated with a color-coded character style to aid in proofing.

Citation Matching Query Insertion

If eXtyles adds queries during Citation Matching, an alert will appear after processing is complete to indicate the number of queries added. An alert is shown when queries have not been added to indicate that Citation Matching completed successfully.

Citation Matching Failures

Citation Matching automatically applies the character styles cite_fn, cite_fig, cite_box, cite_tbl, cite_sec, and cite_app to all callouts in the text to footnotes (except author-line footnotes); numbered figures, boxes, and tables; and numbered sections and appendices. Occasionally, eXtyles will fail to automatically apply these styles during Citation Matching. In such cases, the appropriate style must be applied by hand from the Word Styles menu to the callout.

Common Causes of Query Insertion

Queries may be inserted for many reasons. Following is a list of explanations for common queries that you might encounter.

1. Citation to another article: Citation Matching incorrectly sees citations to objects (e.g., figures and tables) in other articles, such as “See figure 1 in Smith (1999),” as part of the current document. Queries about such citations are incorrect and should be removed by deleting the relevant Word comment.
2. Incorrect styling: Citation Matching relies on correct styling of paragraphs. Please make sure that, for example, figure captions and table titles are styled correctly if you see erroneous queries.

Table Footnote Matching