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Use the Post-Processing Cleanup tools when preparing final files for import into another application, export, or PDF conversion.

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Applies to all eXtyles products:

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Some options in Post-Processing Cleanup should not be run on files that will be exported from Word to XML with eXtyles. They should only be run if the eXtyles Word file is to be directly imported into another application or exported as a PDF.

To run Post-Processing cleanup:

  1. Select eXtyles > Post-Processing Cleanup.

  2. You will see the Post-Processing Cleanup dialog appears.

    Screenshot of the Post-Processing Cleanup dialogImage Added

  3. Check the boxes of the operations you want included in the process and click OK.

Note

Check a box only if you’re sure it’s necessary, especially if you’re exporting to valid XML afterward.

Note

For some organizations, all Post-Processing Cleanup options are turned off by default. That’s because some of these options will strip information that is necessary to export valid XML from your Word file. If you need your default settings adjusted, please contact eXtyles-support@inera.com.

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You can also re-run Post-Processing Cleanup, in the same document and with the same settings, without opening the dialog again:

  1. Press and hold the Shift key.

  2. Click Post-Processing Cleanup on the eXtyles ribbon.

For example, you can use this tip to repeatedly select blocks of <unknown> references and remove the eXtyles tags from those references without re-opening the dialog.

Post-Processing Cleanup Operations

As is visible in the above screenshot, Post-Processing Cleanup, can perform a number of operations to help you format your document for production.

These operations include:

Recommended Settings for a Word-to-PDF Workflow

If your organization publishes PDFs from Word – or you use a workflow that requires the removal of all eXtyles character styles and colors – then you will find the following settings helpful in cleaning up your document after eXtyles processing.

  • Remove Word Text Highlights: This removes all colored highlighting, such as that applied during Auto-Redact

  • Remove Word Text Shading: This removes all text shading, such as the colored shading applied to references, citations, and authors

  • Convert User-Defined Character Styles to Face Markup: This removes the character styles, such as those applied references, citations, and authors, while preserving face markup such as italics and bold.

  • Remove eXtyles Tags: This removes fielded tags, such as <jrn> in a reference list.

Dialog Tools

Post-Processing Cleanup has three buttons to rapidly create default settings:

  • Set All: Set all options in the dialog to active

  • Clear All: Clear all options in the dialog

Info

Tip: Click this button first if you want to run just a single operation such as removing comments from a specific reviewer.

  • Reset: Resets the default check boxes of the dialog