The eXtyles Style Paragraphs function opens the Style Palette, which is a quicker and easier way to apply your template’s paragraph styles than applying formatting via Word’s menus or style list.

Each of your organization’s paragraph styles is represented on the eXtyles style palette, where it appears as a button. Additionally, from the eXtyles palette you can quickly traverse the document and confirm or change the style of each paragraph using the convenient “Undo,” “Next,” and “Previous” buttons.

How to use

To style a document:

1. Open the style palette by selecting Style Paragraphs from the eXtyles menuto open the style palette. 
   Styles in the eXtyles style palette are divided into groups (tabs), which may be customized to suit your organization’s styles. For example, the tabs on a style palette might include the following:

   • Front: covering front matter paragraphs 

   • Body: covering paragraphs in the body of the document

   • List: covering list items

   • Object: covering boxes, tables, and figures

   • Back: covering back matter paragraphs

2. Style the document by selecting the desired tab on the palette and traversing the document, clicking the appropriate button to apply a style to the selected paragraph, or clicking “Next” to advance to the next paragraph without changing the style of the selected paragraph.

When you open the eXtyles style palette, the paragraph in which your cursor is located will become highlighted. After you click a style button to apply a style to that paragraph, the highlight advances automatically to the next paragraph. In this way you can quickly move through the document without clicking out of the palette.

The buttons at the bottom of the Style Palette can be used to traverse the document during formatting.

Button	Function	Hotkey
Next	Move to and select the next paragraph	X
Previous	Move to and select the previous paragraph	V
Delete	Remove the selected paragraph from the document and advance to the next paragraph	D
Undo	Undo the last operation Warning The “Undo” history is cleared when you click into the Word document or close the palette, so take care when moving in and out of the palette.	U
With prev	Merge the selected paragraph with the previous one (the carriage return between them is replaced with a space). Use this function to merge an unwanted heading into the paragraph following it, for instance, or if two paragraphs are separate but should be one.	W
New pgraf	Insert a return after the first sentence of the paragraph, creating two paragraphs from one. Tip This feature is designed primarily to allow faster formatting of run-in heads. The new paragraph will be created after the first period, colon, question mark, hyphen, or en dash that is followed by a space, or an em dash (in this case, regardless of a following space). To format a two-sentence head, select “New pgraf,” apply the correct style for the heading, select “New pgraf” again, and then select “With prev.” If a paragraph does not have more than one sentence, selecting “New pgraf” will not do anything.	G

Style Palette Tips

→ Use the Tab and Shift + Tab keys on the keyboard to switch between the different style tabs on the palette.

→ Esc will close the palette.

→ The Shift key will change the behavior of certain functions.

→ The style palette closes automatically after the document is completely styled.

→ You can reopen the palette at any time, and styling will continue with the paragraph where the cursor is currently located.

Style palette alternatives

You can also use the Word paragraph style menu as usual if you are applying a paragraph style to just a few paragraphs.

If you use this method, please keep the following in mind:

• The name on the button on the eXtyles Paragraph Style palette is not necessarily the same as the name of the Word paragraph style. Be sure to use the correct Word paragraph style.

• Word has a bug (Microsoft calls it a “feature”) in which italic or bold markup or Symbol font changes in the middle of a paragraph may be lost when styles are applied from the Word Paragraph Style menu or ribbon. This problem is especially nasty in genetics papers, in which a gene may inadvertently be turned into a protein as a result. If you use this method of styling, be sure to proof the paragraph carefully. Using the eXtyles style palette avoids this bug in Word.