The eXtyles Auto-Redact function automates common, time-consuming Word edits so that editors and copyeditors don’t have to waste time making repetitive or minor edits. The Auto-Redact function automatically performs a complex set of text substitutions in a document to bring it into compliance with your organization’s predefined publication styles and standards. Further, eXtyles Auto-Redact can identify specific patterns of text and apply Word character styles, which can then be used to produce specific tagging in the XML.

How to Use Auto-Redact

To apply the Auto-Redact rules to a document:

1. Select Auto-Redact from the eXtyles menu/ribbon

2. The following dialog box will appear:

3. Click OK to process the document.

eXtyles will automatically make a backup copy of your manuscript. Having a backup copy allows you to use Compare to Baseline immediately after Auto-Redact to review the changes that are made by eXtyles.

Proofing Character Styles in Word

Because Word character styles are not displayed in the style area pane in Draft view, you can proof them by clicking into the styled content and noticing the name of the style in the style drop-down on the Common Word Commands section of the eXtyles ribbon; for example,

Hand Application of Character Styles

eXtyles Auto-Redact will automatically apply custom character styles to case and law citations in the Word document. As described elsewhere in this guide, these character styles are used by eXtyles to produce granular tagging of case and law content in the XML. Generally, eXtyles Auto-Redact will do a good job of identifying and styling these case and law references. But there are times when eXtyles will miss the mark, and the hand application of character styles may be necessary.

To apply Word character styles by hand, simply follow one of the following methods.

Format Painter

           

1. Place your cursor in text that is already styled with the character style you want to apply. In this example, charLawCite.

2. Click Format Painter on the Word Home ribbon. Your cursor will change to a bar with a paint brush, as shown above.

3. Select the text that you want to style with the character style, and Word will "paint" the style onto the selected text.

The Style Drop Down Menu

You can also apply character styles to content using the style drop-down menu on the eXtyles ribbon.

1. Select the text you want to style.

2. Navigate to the appropriate character style in the drop-down menu.

3. Select the style. It will be applied to the content you selected in step 1.

Removing Character Styles

Occasionally eXtyles may incorrectly apply law or case citation character styles. In these cases you will want to remove the incorrectly applied character style so that the XML that is generated is correct.

The Word keyboard shortcut Ctrl + Space will strip any local formatting or character styles from selected text.

In this example, eXtyles has incorrectly character styled content after the Wis. Stat. citation:

Select the text that you want to remove the character styling, and click Ctrl + Space. Be sure to also select spaces and punctuation, as necessary:

Then, apply correct character styles if necessary, using one of the methods described earlier:

Auto-Redact and Case and Law Citations

eXtyles Auto-Redact will automatically identify and style, using Word character styles, case and law citations. These character styles are then used by eXtyles to produce granular tagging in the XML for the case and law citations. This eliminates much of the hand work required to tag these citations in the XML. 

Law Reference and Law Cite

In the following example, eXtyles has automatically character styled the law reference and citation.

The color coding of the character styles facilitates quick proofreading of the styling, so the editor can determine whether eXtyles has correctly identified the law text. When exported to XML, the character styles are converted to <law-reference> and <law-cite> tagging. For example,

<para>. . .update procedures for conducting such visits. <emphasis type="italic">See</emphasis> <law-reference lawGroup-id="027"><law-cite id="1">65 Fed. Reg. 64,282 (Oct. 26, 2000)</law-cite></law-reference>; <law-reference lawGroup-id="013"><law-cite id="1">29 C.F.R. pt. 1908</law-cite></law-reference>. Under this rule, OSHA specifically seeks to establish the right of an employee representative to accompany a consultant during the physical inspection of the workplace. <emphasis type="italic">See</emphasis> <law-reference lawGroup-id="013"><law-cite id="1">29 C.F.R. &#x00A7;&#x00A0;1908.6(c)(2)(i)</law-cite></law-reference>.</para>

Note that eXtyles will only automatically populate the lawGroup-id and <law-cite> id attributes. Because of this, some manual work will be required to add some id and gid values.

lawGroup-id

eXtyles Auto-Redact will not just identify the law reference; it will also identify which law group the reference belongs to and apply a specific character style based on that law group. That specific character style will then be used by eXtyles XML export to populate the correct lawGroup-id value to facilitate linking with Fast Case.

In the following example, the charLawReference024 character style has been automatically applied by eXtyles Auto-Redact to the text "Pub. L. No."

In the XML, this Public Law content is exported as lawGroup-id="024":

<para type="flush">On July 16, 1998, Congress enacted the Occupational Safety and Health Administration Compliance Assistance Authorization Act of 1998, <law-reference lawGroup-id="024">Pub. L. No. <law-cite id="1">105-197, 112 Stat. 638</law-cite></law-reference>. Among other things, this Act specifically endorsed state-based consultation programs like SHARP. See <law-reference lawGroup-id="009"><law-cite id="1">29 U.S.C. &#x00A7;&#x00A0;670(d)</law-cite></law-reference>.</para>

Note also in this example that the United States Code (U.S.C.) content identified by eXtyles Auto-Redact is also exported with the correct lawGroup-id value: 009.

These law reference character styles are shaded so they can be visually proofread in the Word document to ensure that the correct lawGroup-id value is populated in the XML. Following is the list of character styles and the lawGroup-id values they map to.

Case Reference and Case Cite

In the following example, eXtyles has automatically character styled the case reference and citation.

As with law citations, the color coding of the character styles facilitates quick proofreading of the styling, so the editor can determine whether eXtyles has correctly identified the case text: light green (e.g., "Burkhart Randall Div. of Textron, Inc. v. Marshall") represents the Case Reference, and dark green (e.g., "625 F.2d 1313, 1324 (7th Cir. 1980)") represents the Case Citation.

When exported to XML, the character styles are converted to <case-reference>, <case-name>, and <case-citation> tagging. For example,

<para style="last-para" type="flush">Programmed inspections are not limited in scope. <emphasis type="italic">See</emphasis> <case-reference><case-name><emphasis type="italic">Burkart Randall Div. of Textron, Inc. v. Marshall</emphasis></case-name>, <case-citation id="1">625 F.2d 1313, 1324 (7th Cir. 1980)</case-citation></case-reference>. That is, the CSHO can go into any part of the employer&#x2019;s facility and inspect any process, operation, program, or other action covered by the OSHAct or OSHA regulation or standard, as the CSHO deems appropriate.</para>

Note that eXtyles will only automatically populate the <case-citation> id attribute. Because of this, some manual work will be required to add some id and gid values.