Screenshot of an Advanced Processing menu with 'Author Processing' highlighted. All previous advanced processes have already been run

Available in all eXtyles products:

On this page

1 How to use
2 Character styles

In this section

Author Processing automatically identifies and tags all sub-elements in the paragraph in your document that contains the author name(s).

This tagging is used primarily for the production of XML directly from eXtyles.

It can also be used to help compositors automatically identify author names that will be used in constructing running heads.

Author Processing should not be run on documents that are not being exported to XML.

How to use

Complete copy editing of the manuscript before running this process.
Author Processing is designed to tag copy edited elements, not to automate copy editing.
Select eXtyles > Advanced Processing > Author Processing.

The author paragraph(s) will be tagged and highlighted.

Example:

The following author paragraph:

Ravinder Mamtani, Jr., MD* and Andrea Cimino, RN, DPM, Licensed Acupuncturist**

will appear in this form after Author Processing:

All components of the author line, except for punctuation and connecting words, are color coded.

In addition, the author name components are styled with Word character styles such as au_fname or au_surname.

Warning: If your workflow involves converting plain text notes to linked notes, this function must be run before Author Processing to prevent the incorrect handling of author footnotes.

Character styles

Color coding is provided for proofing purposes.

If a name is miscoded by the automatic processing, it may be correctly coded by selecting the character styles in the following table from the Word Styles menu.

The following table shows the character styles applied to each part of an author name. The Example Text refers to both the above example and example following the table. Both images show examples of the color coding that would be applied with the character styles.

Part	Character Style	Description/Use	Example Text

Part	Character Style	Description/Use	Example Text
Author	None		Ravinder Mamtani, MD* Sherlock Holmes, Jr. Dr. John Watson, RN, DPM
First name/Given name	au_fname	Used to identify the first name(s) or initial(s) of each individual contributor	Ravinder Sherlock John
Surname	au_surname	Used to identify the surname of each individual contributor	Mamtani Holmes Watson
Generation	au_suffix	Used for generational indicators such as "Junior", "III", etc., and other suffixes to contributor names	Jr.
Degree(s)	au_deg	Used to identify academic degrees and other qualifications or appointments that are listed as part of the authorship line	MD RN, DPM
Footnote link	cite_fn		*
Collaboration	au_collab	Used for contributors who are not individual people	League of Extraordinary Gentlemen
Role	au_role	Used for information about the role of each individual contributor	Associate Professor
Prefix	au_prefix	Used if the author line begins with some sort of introductory text or there are prefixes to individual names such as military ranks, ranks of nobility and other honorifics	Edited by Dr.
	au_base	Not used itself, but it stores some basic properties that may then be used by the other author character styles