Reprocessing References

eXtyles ignores tagged references (e.g., <jrn>, <unknown>) when Advanced Processing > Bibliographic References is rerun.

If you wish to reprocess a reference after making some changes to it, remove the reference type tag.

Example: The following reference failed to process correctly due to the double punctuation after the volume number:

Screenshot of a processed reference tagged as 'unknown.' The author name and article date have applied character styles, and there is a semi-colon and a colon after the volume number

You can fix the punctuation manually—that is, delete the extra colon after the volume number—and then remove the reference type tags (by backspacing over the tag, or by selecting the tag and cutting it with Control-X) so that the reference looks like this:

Screenshot of the same processed reference, but the 'unknown' tags and the colon after the volume number have been deleted

Select Advanced Processing > Bibliographic References from the eXtyles ribbon again, and the reference will be properly restructured:

Screenshot of the same reference as above, but this processed version is tagged as a journal and entire reference now has applied character styles

Do not copy reference type tags from one reference and paste them onto another reference. These tags must be applied only automatically by Bibliographic References processing or by using the Insert Tags option on the eXtyles menu. Copying and pasting these tags may cause failures in other Advanced Processing operations.

References already tagged by Bibliographic Reference processing will not be reprocessed if you rerun the function!

Warning: Hiding the reference type tags is not the same thing as deleting them!

Hiding them with the Show Tags/Hide Tags menu item will make the tag disappear on screen, but it will not cause a reference to be reprocessed.

Errors can be fixed without removing the colored highlights and styles.

Bibliographic References processing removes all highlighting before reprocessing a reference, then reapplies them before the results are displayed.

Character Styling References

During reference processing, eXtyles automatically applies Word character styles (i.e., bib_article, bib_journal, etc.) to each part of the reference text.

If you manually edit a reference after reference processing, be sure that the character styles are correctly applied to the edited text.

You can apply character styles via Word’s Style feature. In Word 2010 and beyond, you access this menu by:

Home > Styles OR
Control-Alt-Shift-S

In some unusual cases, even when a reference is correctly copyedited, eXtyles may fail to process it correctly. In such cases, you should edit the reference by hand and then apply the character styles directly from the Word Style feature.

The character styles should be applied only to the actual content that is typically highlighted, not to surrounding punctuation.

Example: If your organization’s style includes parentheses around the year of publication, apply the bib_year character style to just the year itself, such as (1995), and not to the surrounding parentheses.

More information about bibliography-specific character styles can be found in the eXtyles JATS Style Guide > Bibliography Styles

Manual Editing and Reference Reprocessing

Reprocessing References

Character Styling References