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Reference Processing and Validation

Publications that use Name-Date citations (e.g. Harvard-style), eXtyles Reference Sorting can be run after Bibliographic Reference Processing to sort reference lists alphabetically and according to the editorial style recommended by the APA (American Psychological Association), Chicago (Chicago Manual of Style), CSE (Council of Science Editors), Cell Press, and SGM style guides.

How to use

1. Run eXtyles at least up through Bibliographic Reference Processing. We recommend, however, that sorting be run after PubMed/CrossRef Checking, where it appears on the Advanced Processing menu.

2. The sorting results will be more accurate if all reference author lists are correctly identified by eXtyles. Therefore, we recommend that any problematic unknown or misparsed references be corrected and reprocessed before Reference Sorting is run.

3. Select eXtyles > Advanced Processing > Reference Sorting. eXtyles will sort your reference list according to one of the two styles described below, based on your organization’s configuration.

APA, Chicago, and CSE Styles

For publications that use APA, Chicago, or CSE style guides, Reference Sorting will follow these conventions:

• Author surname parts such as “van” or “la” are included as part of the surname (i.e., they are not grouped with the author initials).

• Alphabetization is word by word (e.g., “Van Stronheim” will be listed before “Vanstone”).

• “Mc” and “St.” are alphabetized as typed, not as if spelled out as “Mac” and “Saint”.

• Jr., Sr., III, and other suffixes are ignored during the sorting process.

Cell Press and SGM Styles

Reference Sorting can also be configured to reorder reference lists alphabetically and according to the editorial style used by Cell Press and the Society for General Microbiology (SGM).

This style follows these rules for ordering references with the same first-author surname:

• All single-author references are listed, subsorted by year and then year letter (e.g., 2006a).

• All two-author references are then listed, subsorted by second author surname, then by year, and then by year letter.

• All references with three or more authors are listed, subsorted by year.

When ordering references with different first-author surnames, the following alphabetization conventions apply:

• Author surname parts such as “van” or “la” are included as part of the surname (i.e., they are not grouped with the author initials).

• Alphabetization is word-by-word (e.g., “Van Stronheim” will be listed before “Vanstone”).

• “Mc” and “St.” are alphabetized as typed, not as if spelled out as “Mac” and “Saint”.

• Jr., Sr., III, and other suffixes are ignored during the sorting process.