Screenshot of an Advanced Processing menu with 'Citation Renumbering' highlighted. Bibliographic References, PubMed Reference Correction, Convert-Clean Numbered Citation Style, Citation Matching, and Check Numbered Citation Order have already been run

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On this page

1 How to use
2 Additional functions

Citations

Citation Renumbering automates the task of:

renumbering incorrectly ordered reference citations
reassigning reference numbers
reordering the reference list
ensuring each renumbered internal citation corresponds to the correct reference

Citation Renumbering still requires the careful attention of a copyeditor, as a single unidentified citation or misplaced paragraph can cause a large number of errors when automated renumbering is run.

How to use

Run eXtyles up through Check Numbered Citation Order.
Copyedit the document.
Select eXtyles > Advanced Processing > Citation Renumbering.
Select eXtyles > Compare to Baseline to review the changes.

eXtyles auto-saves a new baseline copy of the document before this process so that you can easily check the accuracy of renumbered citations and references.

Citation Renumbering acts only on items that already have the cite_bib character style applied to them.

If you come across unstyled citations (i.e., citations that were not automatically identified during Citation Matching) during copyediting, you must apply the cite_bib style to them by hand using the Word Styles menu before running Citation Renumbering.

Note: Citation order may change during copyediting (e.g., if sentences, paragraphs, table elements, or figure captions are rearranged by the editor).

We strongly recommend that Citation Renumbering be run after the completion of copyediting.

Additional functions

Besides renumbering citations and references, the Citation Renumbering also:

Causes eXtyles to automatically save a baseline copy of the working document.
This step enables editors to use Compare to Baseline to show only the renumbering changes.
Moves uncited references to the end of the reference list.
Because uncited references will be flagged during Citation Matching, such issues should be resolved before running Citation Renumbering.
Keeps text notes following specific references with that reference during reordering.

Warning: Although Check Numbered Citation Order reports problems with figure and table callouts (e.g., the Figure 2 callout precedes the Figure 1 callout), these elements will not be automatically renumbered or reordered during Citation Renumbering.

This process changes reference citations only. The copyeditor must correct incorrect figure and table numbering by hand.