How to use Style Paragraphs
To style the paragraphs of the document:
Select Style Paragraphs from the eXtyles menu. Styles in the eXtyles style palette are divided into multiple groups, which may be customized to fit your organization’s styles. The tabs on a style palette in eXtyles might includes the following:
Front: covering front matter paragraphs
Body: covering paragraphs in the body of the document
List: covering list items
Object: covering boxes, tables, and figures
Back: covering back matter paragraphs
When the style palette appears, select the desired tab and begin traversing the document, clicking the desired button to apply a style to the selected paragraph, or clicking “Next” to advance to the next paragraph without changing the style of the selected paragraph.
The selected paragraph is highlighted in its entirety. After you click a style button to apply a style to paragraph, the highlight advances automatically to the next paragraph.
You can also press the designated hot key—indicated by an underscored letter or number in the button’s label—rather than clicking with the mouse. For example, you can press the “x” key on the keyboard instead of clicking “Next.”
Use the following buttons at the bottom of the style palette to traverse the document:
| Button | Function | Hotkey |
|---|
| Next | Move to and select the next paragraph | X |
| Previous | Move to and select the previous paragraph | V |
| Delete | Remove the selected paragraph from the document and advance to the next paragraph | D |
| Undo | | U |
| With prev | Merge the selected paragraph with the previous one (the carriage return between them is replaced with a space). Use this function to merge an unwanted heading into the paragraph following it, for instance, or if two paragraphs are separate but should be one. | W |
| New pgraf | Insert a return after the first sentence of the paragraph, creating two paragraphs from one. | G |
Within the style palette, you can use the Tab and Shift+Tab keys on the keyboard to switch between the different style tabs on the palette. The Esc key will close the palette.
Also, within the palette the Shift key will change the behavior of certain functions. For example, if you hold Shift while clicking “Next” or typing the hotkey “X,” eXtyles will skip all paragraphs tagged with the current paragraph’s style, stopping at the next new paragraph style. If you hold Shift while clicking the table body style for your configuration, eXtyles will apply the table body style to the rest of the table.
The style palette closes automatically after the document is completely styled. If you need to close the palette in the middle of processing, click the X box in the upper-right corner, or press Esc. You can reopen the palette at any time, and styling will continue with the paragraph where the cursor is currently located.
After you style a document, you can easily navigate through it by jumping from heading to heading using Word’s Document Map feature. To use Word’s Document Map feature, check the box in View > Navigation Pane.
