eXtyles greatly reduces the time an editor must spend editing reference lists and bibliographies and helps ensure that your references are set up according to your organization’s preferred style. The Bibliographic References processing function automatically identifies a reference entry’s type (journal, book, etc.) and restructures references based on your organization’s publication style.

After you run the automatic processing via the Bibliographic References feature in eXtyles, author punctuation and style are replaced by the standard punctuation and style of an individual publication. This function can restructure most journal references (and book references, with the optional book processing module) that have no significant author errors with near-perfect accuracy. References that are not restructured are visually identified for manual editing.

How to use Bibliographic Reference Processing

1. Select Advanced Processing from the eXtyles Menu
2. Click Bibliographic References

After reference processing, a typical journal reference looks like this:

Reviewing References

Overview of Tagging and Character Styles

Each component of the reference is identified and color-coded for easy proofing. The reference type tag specifies the type of reference that eXtyles has identified. Reference Processing can style and tag (i.e., apply colored character styles and provide granular XML tagging) certain types of references. Please note that restructuring non-journal references requires additional modules.

Possible reference types are:

*Tagging and restructuring book and book chapter references requires the additional Book Reference Processing module. 

**Tagging standard references requires the additional Standard Reference Processing module.

***Only references to standards from publishers with known designation formats (e.g., ISO, IEC, EN, BSI, DIN) are reformatted. References to standards from other publishers (e.g., ASTM, IEEE) have their elements color coded (i.e., identified with character styles), but no reformatting is done to avoid introducing errors in designations

****Tagging conference proceeding references requires the additional Conference Reference Processing module.

Each element in a reference entry is identified and tagged appropriately by eXtyles during Bibliographic Reference Processing. The following table includes some examples of common reference components and their element names:

References appear in the correct style (element order, face markup, and punctuation) of the publication selected in the Document Information dialog.

If appropriate for your organization, in addition to fixing the order, punctuation, and face markup of references, eXtyles also corrects the abbreviation of journal names so that they match the editorial style and standard abbreviations used for online linking. Punctuation is added or removed according to your chosen publication style.

Viewing References

If necessary, use the View/Hide Tags function on the eXtyles ribbon to turn the display of reference type tags (<jrn>, <bok>, etc.) on and off.

Reference Processing Query Insertion

If eXtyles adds queries (which appear as Word comments) during journal reference processing, an alert will appear after processing is complete to indicate the number of queries added. No alert is shown when queries have not been added.

Depending on your configuration, the following conditions can cause eXtyles to add queries during journal reference processing:

• A journal title is found that is not in the eXtyles journal title database
• The first page number is greater than the last page number
• A reference has only a first page number and not a last page number
• A reference has a page range of more than 100 pages
• Too few authors appear before “et al.”
• “Et al.” used in a publication whose style does not permit it
• The reference does not have an article title

These warnings may or not appear in your organization’s specific eXtyles configuration.

Troubleshooting

• eXtyles didn't recognize your journal title? Send the title to journals@inera.com so we can integrate that title into our Journal Database.

• eXtyles didn't recognize or has mis-tagged your reference? Try manually editing and reprocessing your reference.