Manual Editing and Reference Reprocessing

Once a reference has been tagged with a type (e.g., <jrn>, <unknown>), it will not be reprocessed if you rerun Advanced Processing > Bibliographic References. eXtyles ignores tagged entries on successive passes of this function. If you wish to reprocess a reference after making some changes to it, you can remove the reference type tag. For example, the following reference failed to process correctly due to the double punctuation after the volume number:

You can fix the punctuation manually—that is, delete the extra colon after the volume number—and then remove the reference type tags (by backspacing over the tag, or by selecting the tag and cutting it with Control-X) so that the reference looks like this:

After selecting the Bibliographic References menu item again, the reference will be properly restructured as shown here:

Hiding the reference type tags is not the same thing as deleting them. To reprocess a reference, you must actually delete the tags at the start and end of a reference. Hiding them with the View Tags/Hide Tags menu item will make the tag disappear on screen, but it will not cause a reference to be reprocessed.

Do not copy reference type tags from one reference and paste them onto another reference. These tags must be applied only automatically by Bibliographic References processing or by using the Insert Tags option on the eXtyles menu. Copying and pasting these tags may cause failures in other Advanced Processing operations.

Errors can be fixed even without removing the colored highlights and styles. Bibliographic References processing removes all highlighting before reprocessing a reference. Colored highlights and styles are reapplied before the results of the Bibliographic References processing function are displayed on screen.

Character Styling References

When references are processed by eXtyles, Word character styles such as bib_article, bib_journal, and so on are automatically applied to each part of the reference text. If you manually edit a reference after reference processing, be sure that the character styles are correctly applied to the edited text. These character styles can be applied just like any other character styles in Word, that is, via Word’s Styles feature (in Word 2010, access this menu via Home > Styles or press Control-Alt-Shift-S).

In some unusual cases, even when a reference is correctly copyedited, eXtyles may fail to process it correctly. In such cases, you should edit the reference by hand and then apply the character styles directly from the Word Style feature.

The character styles should be applied only to the actual content that is typically highlighted, not to surrounding punctuation. For example, if your organization’s style includes parentheses around the year of publication, apply the bib_year character style to just the year itself, such as (1995), and not to the surrounding punctuation.

More information about bibliography-specific character styles can be found in the eXtyles NLM Style Guide: Bibliography Styles